Superior Court of the County of Mariposa State of California
is accepting applications for this position
Administrative Assistant
Monthly Salary Range: $3,511.67- $4,269.12
(This is a continuous filing until filled)
February 16, 2022 - Looking for a career opportunity? Consider the local court system where you would assist in planning, organizing, and directing all or a significant part of the Court’s non-judicial activities and operations as an Administrative Assistant. This position is full time and offers benefits.
Please note: There is currently one upcoming vacancy to be filled at this time
An Equal Opportunity Employer
Please see Special Note under Minimum Qualifications:
The completed Supplemental Application on the last two pages of this flyer must be submitted with the completed Job Application and a current Typing Certificate in order to be considered for this position.
THE POSITION
Under direction of the Court Executive Officer performs and assists in a wide variety of assigned responsible budgetary, financial, administrative, and analytical support duties, including the following: to process personnel transactions; to prepare payroll and time records; to provide information on personnel procedures and rules; to process invoices and claims for payment; to track grant information and billing; to perform a variety of office support functions; to perform secretarial duties as assigned; and to do related work as required.
SUPERVISOR: This position is appointed by and serves at the pleasure of the Court Executive Officer.
Job Responsibilities:
- Assists the Court Executive Officer in planning, organizing, directing, and reviewing the non-judicial operations and administration of the court
- Assists in the planning and organization of the fiscal operations and functions of the court including, but not limited to, statistical research and analysis, budget preparation, financial planning, audits, processing and balancing of financial documents, preparation of accounts payable/receivable and transfers between accounts, purchasing, payroll, revenue accounting and collections
- Compiles information from various sources for reports for the Court Executive Officer Performs general secretarial duties
- Utilizes a personal computer, various software programs and office equipment
- Assists with the development and implementation of management systems, information and record keeping systems and related management controls
- May coordinate the activity of the assigned functions with other agencies and court departments
- Prepares a wide variety of records, reports, correspondence, contracts, and related written materials
- May assist in analysis, and planning for financial operations
- Performs other related duties as assigned
MINIMUM QUALIFICATIONS (*SEE SPECIAL NOTE BELOW)
Experience and Education
Graduation from high school or its equivalent. Four years of responsible administrative and secretarial experience in a variety of administrative areas which has included compilation and analysis of financial or budgetary data. At least two years of the four years’ experience must include work in a legal setting.
Any requirement(s) may be waived with approval of the Presiding Judge and the Executive Committee
*SPECIAL NOTE: All applicants must submit a 5-minute timed typing certificate along with their job application and supplemental application. Free typing tests are offered locally upon registration for services at Mother Lode Job Training located at 5362 Lemee Lane, Mariposa, CA 95338; phone number: 209-966-3643. Out of the area applicants may take a 5-minute typing test at an employment resource location near them. Typing certificate must be current (within the last six months).
TYPICAL PHYSICAL REQUIREMENTS
Sit for extended periods; frequently stand and walk, or otherwise move within the court; normal manual dexterity and eye-hand coordination; corrected hearing and vision to normal range; verbal communication; use of audio-visual equipment; use of office equipment, including computers, telephones, calculators, copiers, and fax; lift boxes of stored documents weighing up to 30 pounds.
BENEFITS INCLUDE: The court offers a benefits package which includes life insurance; a choice of health plans; dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); paid holidays and paid time off. Employees pay their own portion of PERS retirement.
THE SELECTION PROCESS
All interested applicants must fill out a Job Application and respond to the items on the Supplemental Application and submit a 5-minute timed Typing Certificate. For those who meet the minimum qualifications, a competitive evaluation of the training and experience described on your Supplemental
Application will be performed if there are more than ten qualified applicants. Your Supplemental Application will be scored based on that competitive evaluation. This process may be altered if there are ten or less applicants that qualified.
The attached Supplemental Application is designed specifically for this recruitment and must accompany the regular application in order to be considered for this position. Applications received without the required supplemental information run the risk of being screened out of the selection process.
Employment is subject to a background, credit check, and a Live Scan. Any false statement or omission of material fact may cause forfeiture of employment. Information presented on employment applications, resumes and attachments, and during the selection process, is subject to verification.
Employees are prohibited from engaging in activities which conflict with the interests of the Superior Court of California, County of Mariposa.
The information contained herein does not constitute either an expressed or implied contract or offer of employment, and these provisions are subject to change.
HOW TO APPLY: To be considered for the earliest round of interviews, please apply by March 11, 2022; however, this recruitment is a continuous filing until filled.
To obtain Mariposa Superior Court’s employment application, please visit our website at: Mariposa Superior Court’s Website: https://www.mariposa.courts.ca.gov
Under general information tab you will find the Employment openings.
OR
Please contact:
Judicial Council of California
Human Resources
Attn: Taylor Wolgamott
2850 Gateway Oaks Drive
Sacramento, CA 95833
Ph (916) 643-6910 | Taylor.Wolgamott@jud.ca.gov
Please email, mail, or deliver a hard copy of the employment application, resume, and answers to the supplemental questions to:
Judicial Council of California
Human Resources
Attn: Taylor Wolgamott
2850 Gateway Oaks Drive
Sacramento, CA 95833
'Click' here for PDF with full position information.
For more information and application visit: https://www.mariposa.courts.ca.gov/general-information/employment.