COURT CLERK I/II
SALARY: I – $2,361.62 - $2,870.86/month
II - $2,556.27 - $3,107.29/month
FINAL FILING DATE: THURSDAY, JANUARY 14, 2016 – 5:00 P.M.
(Postmarks not Accepted)
There is currently one full-time vacancy at the Superior Court that will be filled at either the Court Clerk I or the Court Clerk II level.
Please see Special Note under Minimum Qualifications.
The completed Supplemental Application on the last two pages of this flyer must be submitted with the completed Job Application and a current Typing Certificate in order to be considered for this position.
THE POSITION
Under close and general supervision, performs a variety of legal processing, public contact, and general clerical support duties, and may perform some courtroom clerk duties.
Court Clerk I
This is the entry level in the Court Clerk series. This class is distinguished from the higher class of Court Clerk II in that the latter is the journey-level class, whereas the Court Clerk I is an entry and training class. Positions in this class may perform some courtroom clerk duties; however the focus of their duties is legal processing. As experience is acquired, the incumbent performs duties with increasing independence. Some positions may remain at the Court Clerk I level; however, most incumbents at the Court Clerk I level advance to Court Clerk II after six months of satisfactory performance and approval from the supervisor.
Court Clerk II
This is the journey level in the Court Clerk series. Positions in this class are flexibly staffed and are typically filled by advancement from the Court Clerk I level, or, when filled from the outside, require prior clerical experience in a court setting. Prior to appointment to Court Clerk II, an employee must be able to perform the full range of duties at the journey level and meet the qualification standards of the higher class. Court Clerk II is distinguished from the higher class of Court Clerk III in that the latter is the advanced journey level in the series, provides lead work assistance and performs highly complex clerical work with a great degree of independence.
EMPLOYMENT STANDARDS
Knowledge of:
Court Clerk I
Establishment and maintenance of filing and information retrieval systems; personal computers and software applications related to court support work; basic filing and record keeping; correct punctuation, grammar, and spelling; basic accounting practices; and public and community relations.
Court Clerk II
In addition to Court Clerk I:
Legal procedures, documents, and terminology used in court cases; preparation and maintenance of court calendars; court statutes, rules, regulations, policies and procedures, documents, and terminology affecting assigned functions; and approved standards for financial record keeping.
Ability to:
Court Clerk I:
Perform a wide variety of legal processing support work; interpret, explain and apply a variety of policies, rules, procedures, and regulations; learn to read and understand statutes and instructions related to court proceedings; learn to take and transcribe notes of court proceedings; understand and follow court procedures; establish and maintain cooperative working relationships with coworkers, County Staff, the public, and individuals from other agencies; use a personal computer and software for word processing, spreadsheet, database, and other job-related applications and systems; make mathematical calculations necessary to carry out assigned functions; and learn court policies, procedures, documents, and terminology affecting assigned functions.
Court Clerk II
In addition to Court Clerk I:
Gather, organize, and present a variety of data and information; prepare clear, concise, and accurate records and reports; perform a wide variety of complex and specialized clerical support work; accurately set up, monitor, and maintain financial records; independently initiate and answer correspondence; attend court sessions and perform a variety of support functions; take and transcribe notes of court proceedings; read and understand statutes and instruction related to court proceedings; prepare clear, concise and accurate court minutes, records, and reports; gather, organize, and present a variety of data and information; effectively represent court in responding to inquiries; providing assistance; and dealing with concerns from the public, community organizations, County staff, and other agencies; and assist in work assignments and training of other clerks.
MINIMUM QUALIFICATIONS (*SEE SPECIAL NOTE BELOW)
Experience and Education
Any combination of experience and education that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:
Court Clerk I
One (1) year of experience performing clerical and public contact duties.
Court Clerk II
Six (6) months of experience as a Court Clerk I. OR Two (2) years of experience performing clerical and public contact duties, including one (1) year in a court setting, performing a variety of legal processing, public contact, and general clerical support duties.
Special Requirements
None.
*SPECIAL NOTE: All applicants must submit a 5-minute timed typing certificate along with their job application and supplemental application. Free typing tests are offered locally upon registration for services at Mother Lode Job Training located at 5362 Lemee Lane, Mariposa, CA 95338; phone number: 209-966-3643. Out of the area applicants may take a 5-minute typing test at an employment resource location near them. Typing certificate must be current (within the last six months).
TYPICAL PHYSICAL REQUIREMENTS
Sit for extended periods; frequently stand and walk, or otherwise move within the court; normal manual dexterity and eye-hand coordination; corrected hearing and vision to normal range; verbal communication; use of audio-visual equipment; use of office equipment, including computers, telephones, calculators, copiers, and fax; lift boxes of stored documents weighing up to 30 pounds.
THE SELECTION PROCESS
All interested applicants must fill out a Job Application and respond to the items on the Supplemental Application and submit a 5-minute timed Typing Certificate. For those who meet the minimum qualifications, a competitive evaluation of the training and experience described on your Supplemental Application will be performed if there are more than ten qualified applicants. Your Supplemental Application will be scored based on that competitive evaluation. This process may be altered if there are ten or less applicants that qualified.
The attached Supplemental Application is designed specifically for this recruitment and must accompany the regular application in order to be considered for this position. Applications received without the required supplemental information run the risk of being screened out of the selection process.
HOW TO APPLY: Contact Mariposa County Human Resources, P.O. Box 1917 (4988 11th Street, Suite B), Mariposa, California 95338, (209) 742-1380, or visit www.mariposacounty.org. Submit your completed job application, supplemental application and typing certificate to Human Resources.
VETERAN’S PREFERENCE POLICY
Veterans of the Armed Forces of the United States who have received an honorable discharge or general under honorable conditions discharge shall be given preferences in initial appointment to County service. Such preference shall apply only to the first appointment to any County position. The preference shall be implemented as follows:
Where examinations are scored, the preference shall be five (5) additional points if the applicant, without the preference, obtains a passing score on all portions of the examination process.
In cases where examinations are not scored, the preference shall consist of advancing the applicant one full ranking if the applicant, without the preference, obtains a passing ranking on all minimum qualifications during the examination process.
Persons claiming eligibility for Veteran’s Preference must submit a copy of
Form DD214 with the job application.
SPECIAL NOTES
Please be careful in filling out your prior work history in Section 15 of the application. Show the starting and ending dates (month and year) for each job listed and the number of hours per week that you worked. Sections 13 and 15 of the application must include sufficient information to show that you meet the minimum qualifications described in the job bulletin for the position for which you are applying. A résumé may be attached; however, applications where the prior work history section is not completed may be returned as incomplete.
To comply with the 1986 Immigration Reform and Control Act, Mariposa County verifies that all new employees are either U.S. Citizens or aliens authorized to work in the U.S.
Reasonable Accommodations for Individuals with Disabilities - The County of Mariposa makes reasonable accommodations for the individual with disabilities including an obligation to ensure that only the essential duties of the position are required to be performed. Individuals with disabilities requiring any accommodations, in order to participate in the testing process, must inform the Mariposa County Human Resources Office. Also, those applicants needing such accommodations should document this request including an explanation as to the type and extent of accommodations needed to participate in the selection process and/or perform the duties of the job for which they have applied.
The information contained herein does not constitute either an expressed or implied contract or offer of employment, and these provisions are subject to change.
*EQUAL OPPORTUNITY EMPLOYER*
*WOMEN AND MINORITIES ARE ENCOURAGED TO APPLY*
Job Details
Category
County Job Postings
Status
Open
Salary
I - $2,361.62 - $2,870.86/month II - $2,556.27 - $3,107.29/month
Closing
Thursday, January 14, 2016 by 5:00 PM
Attached Files
Court Clerk I-II - PDF
'Click' here for Application
Contact Mariposa County Human Resources at: (209) 742-1380 or visit: www.mariposacounty.org.